Be the boss of your email

MichaelHyatt.com | Yes, You Can Stay on Top of Email by Michael Hyatt | link

Every time I see someone’s inbox with 1037 items I grimace and wonder if I should share my simple method of controlling email.  The method is called the 3 folder rule and I’m sure I  stole it from someone else.

Your mail client should only contain 3 folders. Action, Hold, Archive.

Action – Everytime you have a new mail message you decide whether you can respond in under 1 minute. If you can, then respond immediately. If you cannot then it is filed into the Action folder to be processed ASAP.

Hold – If the email concerns an active situation but you are awaiting response or more information then file it into the Hold folder.

Archive – If you need to keep it, file the message into Archive.

Very simple. I read Michael Hyatt’s post on email control and I wanted to highlight his recommendations as well.

Empty your Inbox Everyday.
Don’t get bogged down, keep moving – Do,Defer,Delegate.
Use email rules to help presort incoming mail.

Allow me to give a quick plug for MichaelHyatt.com, Micheal Hyatt is the President & CEO of Thomas Nelson Publishers and he has one of the best blogs that I’ve discovered of late. The writing is sharp and the posts are wonderful reads. You should check him out.

Now if I could just get people to quit covering their desktops with icons.

4 responses to “Be the boss of your email”

  1. ChangeForge says:

    What mail client allows you to have a flat file “archive” folder? I’ve found Outlook is not so good at this in my personal opinion…

  2. tsudohnimh says:

    I don’t know to be honest. I am an oddball b/c 90% of my email usage is through a web interface, Exchange OWA or Gmail. Outlook pst files can have corruption issues as they grow larger. I’d be curious how Thunderbird handles archiving.

  3. Tsudo says:

    I don't know to be honest. I am an oddball b/c 90% of my email usage is through a web interface, Exchange OWA or Gmail. Outlook pst files can have corruption issues as they grow larger. I'd be curious how Thunderbird handles archiving.

  4. Keith says:

    I don't know to be honest. I am an oddball b/c 90% of my email usage is through a web interface, Exchange OWA or Gmail. Outlook pst files can have corruption issues as they grow larger. I'd be curious how Thunderbird handles archiving.

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